You may be a fantastic teacher, says Dr Joanna Rhodes, but heading up a department means working on a whole new range of skills and strategies…
Teachers all share a common goal: to inspire, enthuse and engage our students. Successful ones generally do this exceptionally well and new teacher training remains focused on strategies for assessment for learning, menus of starters, mains and plenaries and endless lectures, courses and books about behaviour management. Take then your most successful teachers with their folders of hinge questions and then ask them to manage a team. Not a team of students, at which they would excel, no, a team of adults. Ask them to performance manage, line manage, recruit, encourage, facilitate, empower, organise, observe and maybe even discipline members of their team… and insist they do it with only a modest reduction in their teaching timetable. Oh, and you could invite Ofsted in just for good measure.
Having painted this rather daunting picture it is probably worth mentioning that this is the situation I found myself in two years ago. Having been successful in managing a small suite of applied qualifications, I went for the top job, and got it - Director of Science. I was (and still am, despite what I am about to describe) exceptionally pleased, proud and excited. It was with a sense of passion and purpose I spent the summer holidays planning, drawing up grids, sending countless emails to science department staff and rewriting the whole faculty handbook, creating a new assessment policy and producing the biggest ‘SEF’ the school has ever seen (or so I am assured by the principal). My Department Development Plan was ambitious, detailed and triple spell checked by my long-suffering husband.
The bubble carried on into September, I initially made a good recovery on the INSET day having discovered that no-one had read any of my emails and raced through everything on the day. At home that night I announced that everyone had taken on board the changes and it was going to be a great year. However, as I dropped in on lessons and arranged assessments and emailed countless updates to topic rotas and meeting agendas I realised not much seemed to be changing around me. People were getting on as normal; that is to say, as if I didn’t exist. There was no evidence that my ambitious DDP was being acted on and my assessment policy had drifted out of the collective department consciousness as quickly as it had drifted in. Then there was the ‘Mocksted’, very kindly arranged by the SLT so we could practice for the real thing. For science, it didn’t go too well, a fact that I robustly presented to the department along with a salting of “you see – you should have been listening to me all along”.
By November the train was beginning to derail and my frantic emails about refreshing displays in classrooms and inputting tracking data onto the system crept later and later into the evening (well into the night actually) and seemed to progressively achieve less and less. Paranoia set in and I became convinced that my colleagues actually wanted me to fail. With hindsight this is when I probably should have asked for some help. As it happens I struggled on until February before realising I had managed to dig myself a massive hole and needed some help getting out of it. Finally (and with rather wounded pride) I asked for some support and with the help of SLT and the TLR holders in the science team began to get myself back on track so that we could all start to make some progress together.
The year did end with some successes; the school achieved outstanding in the real Ofsted inspection and the science department performed very well. For me however, the biggest achievement was recognising that I needed to learn to lead and to ask for help. I still remain the same person (a workaholic obsessed with perfection) but you would be less likely to notice this now (I hope). Another year on and I would like to share with aspiring, new and existing department and faculty heads some of the strategies and ideas I have learnt from other remarkable people from the moment I asked for help and started listening.
Communication
Most of my initial communication was by email and I made the assumption people would read it, understand it and act on it. At the time I was surprised and disappointed that very few of my staff did. Just like students though, different staff need to be communicated with in different ways. I needed to learn about the people I was working with in a way I hadn’t done before. I began to do the classroom rounds, speaking to people, following up with email communication or even a post-it note. Some staff responded really well to a note in the pigeonhole, others liked to be collared over coffee or while on duty. The other advantage of more face-to-face communication is that it allows you to gauge a response and take on other views. Communication also requires understanding and understanding needs checking. So I began to follow up with staff, checking their understanding of the message, asking them to remind me what we discussed or to confirm back to me by email the actions we agreed.
Buy-in
One of my biggest mistakes was presenting a range of finished products to staff and expecting them to be pleased I had saved them time and just go with it (for example the new assessment policy). But because none of the staff had any interests vested in the success, or otherwise, of the policy there was no reason for them to try, and minimal consequences if they didn’t because no one else was doing so either. I learnt that it is possible to know where you want to get to but to let your staff take you there if you have confidence to trust them. Steer the direction you want to take the department, not by policymaking but by posing simple but challenging questions and asking your team to come up with the answers. For example:
1) What are the strengths in how we currently assess students?
2) What are the weaknesses in how we currently assess students?
3) What changes do we need to introduce?
The result for me was that staff were willing to change because they had identified the need to do so themselves. This becomes very powerful, as staff will also informally hold each other to account if someone is not seen to be joining in and maximises the sense of cooperation and teamwork. With the new curriculum changes advancing, this approach activates your staff as the most important and insightful resource in your department or faculty.
Positivity and Praise
They way I fed back the Mocksted judgments to my staff does provide one of my more toe curling moments of reflection. I passed the information on in much the same way as it had come to me, which was lacking in constructive thoughts and with a little bit of “I told you so” for good measure. I think it is very hard not to do this when you are frustrated, could see it coming, and couldn’t get anyone to listen to you. However, there are better ways to approach such challenging circumstances. I could have picked out the one classroom display that was complimented and showcased it to staff; I could have asked the teacher rated good with outstanding features to give us a summary of her lesson and share her lesson plan; I could have asked staff to come up with their opinion of how it went followed up with by asking them how we can improve, together. How to praise is a sensitive area and it is really important to learn how each individual would like to be praised – in front of the team, or quietly and in private.
Widen the team
There are countless people in supporting roles working hard to make each day a success, including teaching assistants, technicians, the caretakers, finance, exams and secretarial staff. Ask to go along to their meetings, invite them to yours, find out what they need from you to help them in their jobs and get their support with changes and improvements you want to make. Encourage your staff to take and make the calls home to parents building personal relationships and improving parental engagement, but be there to support them and follow up if conversations are difficult.
Teachers are rarely appointed to management roles because of their skills in that area but that doesn’t mean we don’t have them or can’t learn them. Taking the time to value, empower and get the best out of those around you is not just a strategy it’s a way of improving your experience of working life - and an ancillary benefit is that is just happens to be one of the best routes I have found so far to becoming a more successful leader.
